Privacy Policy for Osun Intercollegiate Games

At Ace Sports, we are committed to protecting your privacy and ensuring a secure online experience for all participants, visitors, and users of the official website for the 2024 Osun State Intercollegiate Games (hereafter referred to as “The Event”). This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website or register for our events. By using our website, you agree to the terms outlined in this policy.

1. Information We Collect

A. Personal Information

When you register for the Osun Intercollegiate Games, we may collect the following personal details:

Name
Email Address
Phone Number
Institution Name
Gender
Date of Birth
Team/Club Information
Sporting Event Participation Details (e.g., football, table tennis, chess)
Emergency Contact Information

Additionally, if you choose to subscribe to our newsletter or provide feedback, we may collect your email address and other related information.

B. Non-Personal Information

We may collect non-personal information that helps us improve our website’s functionality and enhance user experience. This may include:

Browser type
Device type
IP address
Pages visited
Time spent on the website
Referring websites

This information is gathered through the use of cookies and similar technologies.

2. How We Use Your Information

We use your personal data for various purposes, including:

Event Registration: To process your registration for the 2024 Osun Intercollegiate Games and ensure that you are properly entered into the event.
Communication: To send you important updates regarding the event, such as schedules, venue details, changes, or any other event-related information.
Customer Support: To respond to inquiries or provide assistance regarding your participation or other services we offer.
Marketing and Promotion: With your consent, we may send you newsletters, promotional offers, and updates related to the event, future events, or other initiatives by Ace Sports and its partners.
Analytics and Improvements: To analyze website traffic and user behavior in order to improve our website and event experience.
Legal Compliance: To comply with applicable legal requirements and protect the rights, property, and safety of our participants, staff, and visitors.

3. How We Protect Your Information

We implement a variety of security measures to maintain the safety of your personal information. These measures include encryption technologies, secure server protocols, and restricted access to personal data. However, please note that no method of transmission over the Internet or method of electronic storage is 100% secure, and we cannot guarantee the absolute security of your data.

4. Sharing Your Information

We respect your privacy and do not share your personal information with third parties, except in the following cases:

Event Coordination: We may share necessary information with event staff, volunteers, or third-party vendors involved in organizing and managing the Osun Intercollegiate Games.
Legal Requirements: We may disclose your personal data if required by law, regulation, or legal process (such as a court order) or if we believe such disclosure is necessary to protect our rights or the safety of others.
Marketing and Sponsorship: With your explicit consent, we may share your information with sponsors, partners, or other organizations involved in the event for marketing or promotional purposes.

We will never sell, rent, or trade your personal information to third parties for marketing purposes.

5. Cookies and Tracking Technologies

Our website uses cookies to enhance user experience and gather analytics data. Cookies are small text files stored on your device that allow us to remember your preferences and improve site functionality. You can choose to disable cookies in your browser settings, but this may limit certain features of the website.

We may also use third-party analytics tools (such as Google Analytics) to track website traffic and usage patterns. These tools collect information in an anonymous, aggregated form and help us improve our website’s content and design.

6. Your Rights and Choices

You have the right to:

Access your information: You may request access to the personal information we hold about you.
Update or correct your information: You can update your details through your account on our website or by contacting us directly.
Opt-out of communications: You can unsubscribe from our marketing communications at any time by clicking the “unsubscribe” link in our emails or by contacting us directly.
Delete your data: You can request that we delete your personal data from our systems, subject to applicable legal or contractual obligations.

If you have any concerns or wish to exercise any of your rights, please contact us using the details provided below.

7. Third-Party Links

Our website may contain links to external websites operated by third parties, including sponsors and partners. These websites have their own privacy policies, and we encourage you to review them before providing any personal information. We are not responsible for the content or privacy practices of third-party websites.

8. Children’s Privacy

The Osun Intercollegiate Games is a sports event intended for participants who are typically 18 years of age or older. We do not knowingly collect personal information from children under the age of 13. If we become aware that we have collected personal data from a child under 13, we will take steps to remove that information as soon as possible.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or other factors. When we do, we will post the updated policy on this page and revise the “Effective Date” at the top of the policy. We encourage you to review this page periodically for any updates.

10. Contact Us

If you have any questions or concerns about this Privacy Policy or the way your personal information is handled, please contact us at:

Ace Sports
Email: [info@acesports.com]
Phone: 08034661220, 08103051303
Address: Mrs Filling Station, Km 4, Iwo/Ibadan Road, Osogbo, Osun State.

Thank you for participating in the Osun Intercollegiate Games. We are committed to protecting your privacy and ensuring that your experience with us is safe and enjoyable.